Resident Information

Film, Television and Commercial productions can bring a sense of vibrancy to your neighbourhood. Brampton residential areas have been brought to the small and big screens in productions such as RED, Dawn of the Dead, Orphan Black, and Designated Survivor. The City of Brampton strives to keep all residential and business neighbourhoods content with having filming impact their areas.

Productions on Your Property

The following are points to note and ask about when a production company requests permission to film on-location at your property.

Dates

Filming dates: What are the actual shooting days with cast and crew?

Setup/Wrap dates: Are additional dates required to prepare the location for the shoot in advance of the filming dates, as well as, dates after the filming dates to restore the location to its original condition?

Personnel and Vehicles

Personnel: How many film production personnel will be involved?

Crew – actual shoot crew
Cast – actors
Extras – background performers

Vehicles: How many vehicles will require parking on your property?

How many production trucks
How many crew and extra vehicles

Insurance, Sets, Fees

Insurance: Ask for your site to be named as the additional insured on the production company’s insurance policy. A cross liability clause should be included. Ask for a copy of the certificate prior to commencement of filming.

Set Dressing: What modifications or changes to the site will be required? Will any restoration be needed?

Fees: Location fees will need to be agreed upon by the property owners and the production. Managerial/staff/security costs will need to be outlined. Ask for the fee to be paid in advance.

A damage deposit (by certified cheque, to be held – not cashed) should be issued to the location and held until all film related activity is completed. Once a satisfactory inspection by the location contact and location manager is done, the certified cheque is then returned to the production company.

Staff and Security

Staffing: It is advised that you have a representative of your site “on set” or available during filming, preparation and wrap. The cost of this person can be charged back to the production company. Your site representative should be knowledgeable about your site (i.e. alarms, sprinkler systems, electrical panels, Rules and regulations pertaining to your site, etc.).

Security: Is security required “on set”?

Clean-up and Lunch

Clean-up: Do you want your site cleaners or the Production Company’s cleaners to perform this work?

Lunch: Do you need to supply a space for lunch? (usually the Production Company will cater lunch but will require space to seat and have lunch for crew/cast/extras).

Electrical & Special Effects

Electrical: Will the Production Company be using your power or their own? (usually the Production Company provides their own generators but if using your electricity, you should factor in cost recovery and connectivity limitations).

Special Effects: Will there be any special effects done on your site? (Fire, atmosphere (smoke), simulated gunfire, etc.).

Communication

To avoid confusion, it is very important to maintain good lines of communication between the site representative and the location department.

Site Scouting visits and Location Survey

Scouting Visits: Prior to actually choosing the location, two or three site visits with minimum personnel:

Producer
Director
Production Designer and/or Art Director
Location Manager
Assistant Director

Technical survey: If your site is chosen, a tech survey will take place with often 25+ people in attendance. This visit should be agreed upon before preparation of filming begins.

Location Agreement: Property owners will also want to enter into an agreement with the production company and obtain independent legal (or business) advice prior to entering into a contract, or arrangement. For a sample Location Agreement, please contact the Brampton Film Office at film@brampton.ca or 905.874.3361.

Productions in Your Neighbourhood

Film and television productions are all guests in residential and commercial areas and shall treat all locations, as well as the members of the public, with courtesy. It is the responsibility of each producer/production company to ensure that cast and crew comply with this Code of Conduct. Every filming notification letter which is distributed in the neighbourhood or business district must include this one-page Code of Conduct photocopied on the back.

Submit Your Location

Would you like to submit your location as a possible film site?

The Brampton Film Office maintains a database of potential filming locations for industry scouts. We'd be glad to offer your location should yours fit the needs of a film production working in Ontario.

To submit your location for consideration please complete the Property Information and Permission Form. You must be the owner of the property, or have written permission from the owner, and your location must be within the municipal boundaries of the City of Brampton.

Please email the completed form to film@brampton.ca and someone from the Brampton Film Office will contact you.

Province of Ontario’s Film Commission Location Photo Database

In addition to submitting your location to the Brampton Film Office, you should register your property online with the Ontario Film Commission – Ontario Creates. Their Digital Location Library is widely utilized by Producers, Directors and Location Scouts around the world.

Call Ontario Creates directly at 416-314-6858 and ask to speak to the locations library.

Please note: The City of Brampton’s Film Office cannot recommend how much to charge the production company. This is strictly between you and the production company. However, we will be happy to confirm the legitimacy of the production, production company and location manager/assistants/scouts.