The Opportunity

Concert Details:

Date: To be confirmed, between June 13-17, 2023
Location and Venue: To be confirmed, downtown Toronto

Resources Provided:

NXNE Administrative support and venue rental, AV and technical support, staging, marketing and communications planning and programming support, and performer fees.

Resources not provided: backline, transportation, accommodation, catering services.

Curator Fee: $2500.00 for all associated planning, day of coordination, support creation and sharing of marketing assets. The curator will enter into a contract with the City of Brampton for their participation in this event.

Artist Fees: Up to $4000.00 for all artist fees and any associated event costs. Curator will determine how this budget is utilized. Each individual artist will enter into a contract with the City of Brampton for their participation in this event.

 

Selection Criteria

Applicants must:

• Have demonstrated experience and success in concert and event planning.
• Develop a concert that includes a minimum of 3 performers each performing for a 40-minute set (plus an emcee).
• Both curator and the majority of their selected performers must demonstrate a strong connection to Brampton and the Peel Region and interest in celebrating and showcasing Brampton performers, producers, curators and promoters.
• Demonstrate an understanding of the NXNE festival and the unique opportunity this showcase represents.
• Consider public safety and all performances must be able to be safely performed in an indoor venue.
• Note: Curators are permitted to include themselves as a performer in their own presentations.

As part of the scope of the role, Applicants will be required to:

• Adhere to all guidelines and timelines outlined in this document.
• Ensure that all performance details are confirmed no later than two (2) weeks prior to the event.
• Respond to all inquiries from the Brampton Arts Organization and Performing Arts Brampton staff in a timely manner.
• Provide a work back schedule and budget pre-concert, followed by a close out report, including the curator’s marketing efforts.
• Attend regular check in meetings with City staff for progress updates.
• Demonstrate a commitment to audience development and high-quality artistic expression and performance- this includes developing and executing a marketing plan, as well as re-sharing marketing material created by the City.
• To submit a final report detailing the impact and use of funds received, including documentation of invoices and receipts. The report must be returned to the Brampton Arts Organization and Performing Arts Brampton staff no later than June 30, 2023 at 11:59 pm.

   

Important Timeline Information

Curators must submit the material outlined below on the applicable timeline.

Ten (10) Weeks Prior to Event

• Notify City of Brampton of all artists participating in event
• Submit concert information, including:
• Short show description (100 words max.)
• Artist info:
• Short biography for social media (50 words max.)
• Long biography for website (200 words max.)
• Pronouns for each artist
• 2-3 High resolution photos per artist:
• 300 DPI min.
• All photography rights owned by artist(s)
• Photographer credit, as applicable
• Links to social handles; specific content to be re-shared
• Links to previous performances

Eight (8) Weeks Prior to Event

• Detailed budget of how fees provided by the City of Brampton will be used, including:
• Breakdown of artist fees
• Backline costs
• Meal/hospitality costs
• Insurance costs
• Miscellaneous costs
• Stage plot for each performer/group
• Input lists for each performer/group
• Technical riders, as applicable

Four (4) Weeks Prior to Event

• Sound check schedule
• Show run schedule
• Any updates or changes to budget

Two (2) Weeks Prior to Event

• All performance details must be confirmed no later than two (2) weeks prior to the event.
• Curators must obtain general liability insurance at their own expense by providing proof of insurance coverage from a recognized insurance provider on the City template with:
• $5 million general liability insurance
• Name “The City of Brampton” as an additional insured
• Cover the full duration that artists are onsite

Curators must submit proof of insurance to the City of Brampton a minimum of two (2) weeks prior to the start of the event.

Marketing

The City of Brampton will develop and execute a tailored marketing plan for the event once a curator has been selected, including the creation of a set of marketing assets. Promotion may include print, radio, digital out-of-home, social media, and email marketing strategies to reach as wide an audience as possible.

The curator is also expected to develop and execute their own marketing plan. The curator may also choose to develop social media assets, video content, etc. The curator should communicate their plan to City staff to ensure that efforts are not being duplicated and to achieve as wide a reach as possible.

Assets

The City will provide the Curator with the opportunity to review marketing materials and share with artists, as applicable, prior to public use. The City retains the right to make all final decisions about marketing materials.

Marketing materials will be provided to the Curator approximately four (4) weeks prior to the event with the expectation that they will be shared with the artists, so that the City, Curators, and artists will all contribute to promoting the event.

Social Media

The City of Brampton requests that Curators ask their artists to film a video clip and/or participate in an Artist Spotlight, no later than four (4) weeks prior to the event. This will provide more opportunities to promote the event on social media. The marketing team will provide further details once the curator is selected.

Selection Process

A proposal will be chosen based on artistic merit, impact, and viability as expressed in the proposal. The City retains the right to approve all final decisions about the lineup.

Priority will be given to applicants from (or that center performances by) equity-deserving groups, including those who identify as Indigenous, Black, People of Colour, Trans, Nonbinary, Queer, Disabled and intersections of those identities.

Performances should not be disrespectful or anti- other culture, political or religious views, creed, sexual orientation, gender identity, race, language, national or social origin, property, birth or other status such as disability, age, marital and family status, health status, place of residence, economic and social situation. Performances should be void of any political or religious views.

Selection Committee:

Michael Hollett, NXNE Founder and President

Shade Waheed, Creator and Curator, Off the Record

Performing Arts Brampton Staff

Brampton Arts Organization Staff

Accessibility

The City of Brampton values diversity and inclusiveness, and recognizes that enhancing access to goods and services provides increased opportunities for people of all ages and abilities. We are committed to offering an accessible, safe, and comfortable experience for all. Please let us know if you have questions about accessibility, or if you would like to request accommodations. Alternate formats are available upon request, please email Sarah.Forestieri@brampton.ca or complete the Alternate Format Request form to submit your request. Any information received relating to accommodation will be addressed confidentially.

The personal information on this form is collected pursuant to the Municipal Act, 2001, S.O. 2001, c. 25 for the purpose of executing curatorial programming. Review the City’s Privacy Statement for more information. For questions about the collection of personal information, contact Taylor.Shannon@brampton.ca or 905.874.2013.

Additional Information

For additional information or questions, please contact:
Sarah Forestieri, Artistic Programming Associate
Performing Arts Brampton – sarah.forestieri@brampton.ca​

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